CTRA Board of Directors Meeting

3/01/04

Meeting called to order at 7:20 pm by President Kathy Durham. A quorum was present.
In attendance: Holly Welstein, Kathy Durham, Paul Garrett, Laura Forrest, Paula Sandas, Erika Enos, Alexandra McFarland.
Absent: Grace Liu.

Minutes from the 2/3/04 meeting were accepted as revised.

BOARD PRIORITIES

Nominating Committee Report:

The nominating committee has filled its slate for Communications Director (Betsy
Friebel), Treasurer (Sara Hainstock), and Social Director (shared by Emily Marshall,
Margaret Miller and Sara Hainstock). Current board members in all other positions
are planning to continue. Paula will hold an orientation meeting for the newcomers
on the morning of March 10 to go over the basics of how to serve effectively on a board.

Neighborhood Traffic Study Update:

The Traffic Committee Advisory Group will meet with the consultants next week. The
goal is to have a range of options (including "do nothing") to present at our annual
meeting. In order to focus the discussion, the Advisory Group suggests considering the
larger traffic problem in four parts: border street calming, interior street calming, the
Yale/College gateway, and the Cambridge/Yale half closure. The board agreed that
effective visual presentation of suggested measures is crucial.

Annual Meeting:

Because there will be a lot of information displayed, Kathy suggested opening the doors of

the meeting room at 6:45 pm. Paula will unlock the Escondido Multi-Purpose Room by
6:00 and board members are encouraged to arrive early to help set up chairs. Advisory
Group members will put up displays of data, maps and traffic-calming visuals. Laura
will arrange for coffee and cookies. Paul G. will provide an extension cord. Kathy and
members of the Advisory Group will be responsible for bringing sign-in sheets,
name tags with colored dots, traffic study feedback forms and handouts relating to both
the election and the traffic study discussion.

The nominating committee chair will present the nominees, take any nominations from

the floor and call for a vote. Kathy will arrange for absentee ballots to be available

in the week prior to the meeting.

Joe Kott and Jim West will make a presentation explaining the proposed traffic calming

measures and alternatives. Discussion will take place in small breakout groups
(according to name tag dots) facilitated by Advisory Group and/or CTRA board members.

These groups will report back to each other and follow-up discussion is possible. The

Advisory Group will distribute feedback forms.

The newsletter will be ready March 5 and distributed over the weekend. Kathy will
request that the Advisory Group print flyers on cardstock which Laura has agreed to
post. Erika will contact Grace to arrange for sandwich boards as well. The board agreed
that all notices should include some eye-catching graphic detail related to streets or
traffic.

Spring Picnic:

Laura noted that the Spring Picnic will be held on Saturday, April 10, and she will no

longer be the Social Director at that time. She will get in touch soon with the new Social
Directors to pass on information and supplies.

FUTURE MEETINGS:

Paula surveyed the board for alternate meeting times. Incoming board members have

expressed a preference for daytime meetings. Also, the first week in April is the PAUSD

spring break week, so we will have our first meeting with the new board in the second

week in April. Paula will communicate the chosen date by email.

Respectfully submitted by Holly Welstein, Secretary, CTRA.