CTRA Board of Directors Meeting - 3/4/03

Meeting called to order at 7:45 pm. A quorum was present.

In attendance: Paul Garret, Paul Lomio, Paula Sandas, Alexandra McFarland, Kathy Durham, Jonathan Rabinovitz, Maritza Frankfurt, Holly Welstein.

Minutes from the 2/4/03 meeting were accepted as amended.

The agenda was presented and approved.

BOARD PRIORITIES:

• Annual Meeting:

  Paula reported that response to the invitations to participate in the information fair prior to the meeting has been very positive. Maritza will purchase food (bagels, fruit, etc.) and set up coffee and juice. The election format will be the same as last year: if there are no nominations from the floor then a voice vote will be sufficient. Kathy will print out handouts to include nominee biographies and a draft budget for 2003/2004. Kathy has arranged for Mayor Dena Mossar to be the featured speaker. We will allow residents to submit questions for the Mayor. Alexandra will make and post a flyer advertising the meeting.

• El Camino Real study:

  The Planning Commission is scheduled to vote on 3/12 and the City Council will likely address their proposal in May or June.

OFFICER'S REPORTS:

• Treasurer:
  Paula presented a draft budget (attached) for the coming year based on actual income and costs from 2002/2003. The board suggested minor changes in wording. The budget will be presented at the annual meeting as an information item. The new board will discuss and vote on the budget in April.

• President:
  

  1. Kathy informed the board of the Nominating Committee's proposed candidtaes for next year's board of directors. Grace Liu will stand as treasurer and Martha Platt will stand as the City Observer with a focus on zoning and general traffic issues.

  2. The traffic cut-through data will be available before 3/15/03 and posted on www.cttc.info as soon as possible.

• Secretary:
  Holly will collect surveys from drop-off locations prior to the annual meeting so that we can see if any burning issues are emerging. Holly will contact Roswitha Remling for help with setting up a survey analysis spreadsheet and will be responsible for data entry.

• Vice President:
  

  1. Paul noted that survey response rate might be boosted if we used a "personal touch" when delivering newsletters to residents.

  2. College Terrace Walks! has several springtime walks planned including a walk to "the Dish" on 3/29 led by Jerry Hearn.

• Communications:
  The newsletter and survey have been distributed. An e-news will go out prior to the annual meeting.

• Social:
  Maritza has contacted Laura Forrest with information about the Easter Egg Hunt so that she can begin planning for this April picnic.

• Government/University Observer:
  

  1. Paul G. noted that 1601 California, the former Agilent building, is currently vacant and the Mayfield site will remain empty pending a City of Palo Alto decision on how to use it. Development of these properties will impact College Terrace. He also reported that according to Amy French of City Planning, the large DNAX wall sign was apparently approved improperly. She will continue to work on this problem.

  2. Alexandra will talk to the board about non-resident parking issues at our April meeting.

NEXT MEETING:

The next board meeting will be Tuesday,4/1/03 from 7:15 -9:00 p.m. at Kathy's home. We will thank departing board members and then meet with the new board.

Respectfully submitted by Holly Welstein, Secretary, CTRA College Terrace Residents Association Draft Budget: April 1, 2003-March 31, 2004

	Q1	Q2	Q3	Q4	Total
Income						Residual - 634
Voluntary Mem'ships	260	320	450	800	1830	Reserve - 4000
Expenses
Easter Egg Hunt	250				250
Labor Day Picnic		250			250
Newsletter Copying	250	250	250	250	1000
Total Expenses	500	500	250	250	1500
Net Income					300

Income Assumptions: Used 2002-2003 income actuals to budget.

Cash Assumptions: Residual cash in checking account from 2002-2003 available for use in 2003-2004; board to designate whether to put all/part/none in reserve. Cash reserve of $4000 remains in checking account for use on major project.

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