CTRA Board of Directors Meeting - 4/1/03

Meeting called to order at 8:00 pm. A quorum was present.

In attendance: Paul Garrett, Paula Sandas, Alexandra McFarland, Holly Welstein, Laura Forrest, Kathy Durham, Jonathan Rabinovitz, Erika Enos.
Absent: Grace Liu.

Minutes from the 3/4/03 meeting were accepted as revised.

ANNOUNCEMENTS:

Kathy informed the board that Martha Platt, newly elected City Observer, had resigned her position because of an increase in her employment hours and responsibilities. In order to fill the gap, Erika Enos is willing to attend CTRA Board meetings and relay any pertinent information noted by another CT resident who attends or watches most City Council and Planning Commission meetings in another capacity. In this way the board will attempt to stay informed of zoning and development issues that may impact our neighborhood.

BOARD PRIORITIES:

• The basics:

  In order to orient new board members Kathy reviewed the CTRA mission and our regular responsibilities. These include: community building functions such as e-news, quarterly newsletters and social events; monitoring the City of Palo Alto, Stanford University and Stanford Research Park; neighborhood meetings and treasury.

• Neighborhood traffic study:

  Kathy noted that the CT Traffic Committee is working to set up a neighborhood meeting to look at possible plans of action to address cut-through traffic and speeding, using the results from the neighborhood traffic study done last spring.

• Emergency Preparedness:

  The Red Cross will present "Expect the Unexpected" at Escondido School on 4/29 at 7pm. Margaret Miller is coordinating publicity with the Escondido PTA, which is sponsoring the event. All CT residents are welcome.

• Housing/Zoning:

  Several board members noted that a recent newspaper article (PA Weekly 3/26/03) had mentioned the Mayfield site as being considered for playing fields by the Athletic Fields Advisory Committee. This undeveloped site is in limbo after the JCC's change of plans last year, and bears watching since any development there could impact our neighborhood.

OFFICER'S REPORTS:

• President:
  

  1. Kathy reported that in order to address some residents concerns, University Lutheran Church had modified their proposal for moving a house onto their site to serve as a rectory. There will be a hearing by the zoning administrator sometime in May.

  2. The board discussed Kathy's request for input into plans for a memorial for Jim Culpepper. Paula agreed to be a CTRA liaison to the group planning this event. The board agreed to support the concept of a permanent memorial (a bench at the top of Peter Coutts Hill has been suggested) but will not consider a monetary donation to any memorial until the planning group has a proposal to present.
• Treasurer:
  Paula has prepared a revised draft budget based on actual income and expenses from the fourth quarter which is now complete. Actual donations for the fourth quarter were $550. Kathy moved to accept the budget presented. The motion passed unanimously on a voice vote.

• Secretary:
  Holly informed the board that 73 surveys have been turned in so far and data entry has begun. Board members were encouraged to distribute surveys to neighbors for another week and Kathy will send the survey via Email to everyone on our list in an attempt to increase the number of replies.

• Communications:
  An E-news will go out next week. It will include requests for surveys and note dates of upcoming events.

• Social Coordinator:
  Laura has arranged food, activities and entertainment for the Spring Picnic. New this year will be coloring pages for young children and a juggler. She has made a flyer which is posted at JJ&F and will be posted elsewhere in the neighborhood later this month. Alexandra will arrange for name tags for the new board members.

• Government/University Observer:
  Alexandra reported that she has spoken to Police Chief Lynn Johnson and Andy Coe (Stanford University) about looking into possible solutions to the problem of non-resident parking on College Terrace streets. The first step will be to gather information; PAPD plans to do a parking survey this year.

NEXT MEETING:

The next board meeting will be Tuesday, 05/06/03 from 7:15 -9:00 p.m. at Kathy's home.

Respectfully submitted by Holly Welstein, Secretary, CTRA College Terrace Residents Association Draft Budget: April 1, 2003-March 31, 2004

	Q1	Q2	Q3	Q4	Total
Income						Residual - 899
Voluntary Mem'ships	260	320	450	550	1580	Reserve - 4000
Expenses
Annual Meeting				55	55
Easter Egg Hunt	200				200
Labor Day Picnic		200			200
Newsletter Copying	250	250	250	250	1000
Miscellaneous	25	25	25	25	100
Total Expenses	475	475	275	330	1555
Net Income					25

Income Assumptions: Used 2002-2003 income actuals to budget.

Cash Assumptions: Residual cash in checking account from 2002-2003 available for use in 2003-2004; board to designate whether to put all/part/none in reserve. Cash reserve of $4000 remains in checking account for use on major project.
Note the budget is draft until all Q4 deposits have been made, and expenses have been paid.

 This site comes to you courtesy of Roble Systems