College Terrace Residents’ Association Board of Directors’ Meeting Minutes

May 21, 2006

The meeting was called to order at 7:35 p.m. by President Greg Tanaka.
Directors present: Kathy Durham, Erika Enos, Andrea Cook-Fleming, John Mark Agosta, Larry Kavinoky, Arun Sastry
Absent: Sheila Kothari, Alice Carter

Agenda review
Agenda was reviewed and agreed upon by the attendees

BOARD PRIORITIES/MAJOR DISCUSSION ITEMS

Reflection on Goals for 2006-07

John Mark suggested that we revisit the list of short and long-term goals, and come up with a list that was ordered by relevance to our charter. Greg led the brainstorming of the goals

Following is the ordered list of short-term goals that the board came up with, and their associated owners:

1. Welcome Wagon. One item that came up: Have a list of people in the community who could act as interpreters for people whose native language wasn't English. Erika to send out an action plan by next meeting.
2. Bylaws review committee. Greg will own this
3. Successful traffic calming/permit parking: John Mark and Kathy to send out a list of associated tasks by next meeting

Bylaws review committee

First meeting will be held at the end of June. The committee will be taking a look at other neighborhoods' bylaws as part of their review.

Members of this committee are Brent Barker, Fred Balin, Alice Carter, Dan Kaleba, Ken Van Vleck, Kathy Durham, Greg Tanaka and (if travel schedule permits) Tom Heller. Board members voted to approve the committee's charge as proposed by Greg: to revisit the 2001 bylaws to review and consider if updates are needed on their fifth anniversary. The Board will receive the the recommendations of this committee, take action on the recommendations and organize a general meeting of the CTRA to consider and vote on any changes.

Budget

Larry Kavinoky presented the 2005-06 budget vs. actual income and expenses. Total income was $1910.00 while expenses were $1,752.59. Kathy suggested increasing the budget for printing from $600 to $800. The rest of the budget will be the same as last year's.

Budget 2006-07

Income (Member Donations) 1,600.00

Expenses

Annual Meeting	50.00
Miscellaneous	150.00
Printing	800.00
Social Events	450.00
Special Meetings	100.00
Total Expense	1,550.00

Traffic calming trials

City Transportation Division has sent out official Request for Proposal for CT Traffic Calming Trial, soliciting bids for installation of traffic circles and speed tables.

Raising funds for landscaping

Kathy to talk to Susan about forming a fund-raising committee and finding a non-profit entity that will would allow charitable donations for landscaping. Andrea said that she had a list of volunteers who were interested in this activity.

Stanford Ave traffic issues

John Mark and Greg met with Stanford about repairs on Olmsted Road. The Marguerite shuttle will be rerouted via Stanford, with no stops on Stanford Avenue, so there should be minimal disturbance.

Parking permits

In general, there seems to be a lot of momentum on this issue.

John Mark and Andrea pointed out that the issue of parking permits affects not just College Terrace, but also Escondido, Bing and Stanford. Therefore, we need to view this issue in a larger context. Kathy, Andrea and John Mark to discuss solutions and give suggestions to Stanford

PTOD

Erika to check with Curtis Williams in the Planning Department and provide update via email.

Police Building

Kathy said that there was a meeting on 5/25, to solicit input from residents. Likely preferred site is an empty lot on Park Boulevard. Erika to follow up.

Library working group

Holly Welstein, chair of this group, will send out a report.

Salon discussion

Defer this discussion to fall.

Emergency Preparedness

We have liaisons with PANDA, and the City of Palo Alto. Andrea asked if any representatives from either body could come talk to us about what CTRA could do, to be better prepared. Can we put this in the newsletter?

Picnic

Andrea presented a quick update. Spring picnic was a success. Going forward, we should pick a rain date, in the event that the original date gets canceled due to inclement weather. Also, we would have had a larger crowd if we had sent out reminders a few days before the picnic.

Andrea spent $95.91 on the picnic. Sheila is yet to send her receipts, but Andrea estimated the total picnic expense to be about $125.

NEXT MEETING

The next meeting of the board will take place on Tuesday July 25, at 7:30 pm, at the home of Erika Enos.

The meeting was adjourned at 9:40 p.m

Respectfully submitted,

Arun Sastry, Secretary